Storage of HBM

The storage facilities of the biobank are centralized at the second floor of the O&N4 building on campus Gasthuisberg. Within this facility a variety of sample storage solutions is available.

Central storage

Storage includes: room temperature, mechanical cold-storage at +4° C, -20 °C, -40 °C and -80 °C and automated storages solutions at -20°C and -80°C.

All storage equipment is subject to daily and continuous monitoring practices as well as a system for preventative maintenance and repair of storage equipment embedded within the biobank’s quality management system and in accordance with the applicable quality standards

Each researcher who wishes to store samples at the biobank facility can send a request, provided the research project obtained prior biobank and EC approval. Include the following information at the minimum:

  • The number of samples,
  • The sample quantity/volume,
  • Type of vials/boxes (max footprint 13x13cm),
  • Storage condition,
  • Expected retention period and utilization rate,
  • A copy of the EC approval letter.

The biobank facility is equipped with a system that adequately limits access to appropriate staff. Only persons assigned to repository operations have access to the samples stored within. When requiring access to the facilities, please submit the Access request form (BB-GEN011-AN05) as well as the Code of Conduct Biobank Facility (BB-GEN011-AN03) form.

Decentral storage

Decentral storage is allowed upon agreed and documented exception only, provided all conditions regarding aspects such as security & access, backup storage, maintenance/repair & replacement and temperature monitoring can be met. The biobank will evaluate the adherence to these provisions.


Last edit: 29 October 2020